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Paper shredding: why your business needs to know about it

Paper shredding: why your business needs to know about it

Customer databases, sales statistics, financial records … your company’s most valuable asset is its information. However business data is not only priceless to you, competitors and identity thieves can also profit from it, but only if they can read it! Document shredding is vital to making sure your confidential information stays confidential.
In this article we discuss more ways in which paper shredding can benefit your business, help with your paper recycling load and we suggest how to carry out efficient, economic and secure shredding.
The top reasons for document shredding

The Home Office are so concerned with identity theft that they recommend that every household shred their personal documents. The business community have even more reasons to implement a secure shredding policy, here’s why:
• Corporate identities can also be stolen, with devastating consequences for businesses. Criminals can apply for credit cards in your company name and even apply to change your business details at Companies House.
• Every business worries about the competition and some will do anything to get an edge. A secure shredding policy coupled with adequate IT policies will help make security breaches and corporate espionage that much harder.
• Under the Data Protection Act 1998 businesses have a legal responsibility to protect customer’s information and take technical measures to do so. Document shredding is an important part of this data protection picture.
• If you shred absolutely everything, you remove doubt. We only need to think of the Enron scandal to remember that sporadic paper shredding can be misconstrued as suspicious. If you just use document destruction for certain files, it draws even more attention to it.
• Paper shredding also makes paper recycling easier than ever, especially when handled by a professional company who recycle 100% of waste as they go.
Document shredding is also easy to outsource securely, read on to find out how to do document destruction the simple way.
Keeping it simple – paper shredding services
Secure shredding services save staff time, they are cost effective and most importantly will take care of document shredding and paper recycling totally securely.
Specialist companies can offer:
• Iron clad security and confidentiality. All drivers are uniformed and carry full identification. Vehicles are alarmed and use satellite tracking for maximum safety.
• Certificates of document destruction, dated and numbered in case of audit.
• Secure storage containers placed around your building to securely store your documents until the appointed paper shredding day.
• On-site document shredding; this simply means that a mobile shredding truck will visit your premises and carry out document destruction whilst it’s parked outside. A member of staff can be present to confirm all documents have been destroyed, although you’ll also receive a certificate.
• Off-site document shredding; this means the firm will remove your document storage containers and shred them in their own warehouses. You can log in to a webcam to monitor the paper shredding.
• Paper recycling of 100% of all documents, electronic waste like computer hard drives can also be destroyed and recycled.
In short, outsourced document destruction is the most secure way to handle paper shredding without using dozens of man hours. It takes away the worry that staff won’t know what to shred and most importantly, there’s no chance of your confidential information falling into the wrong hands.

Article Source: http://www.articlehighlight.com

NeilJ is author of this article on Secure your identity. Find more information about Safe document shredding here.

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